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Privacy Policy

Combating Disinformation in the Digital World (CODI-DW)

Last updated: 15th January 2026

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1. Introduction

The Combating Disinformation in the Digital World (CODI-DW) initiative is committed to protecting the privacy, personal data, and informational rights of all visitors, learners, partners, and stakeholders.

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This Privacy Policy explains how we collect, use, store, protect, and process personal data when you visit the CODI-DW website or engage with our educational, research, or outreach activities.

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CODI-DW operates in accordance with applicable data protection laws, including but not limited to the EU General Data Protection Regulation (GDPR).

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2. Scope of This Policy

This Privacy Policy applies to:

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  • Visitors to the CODI-DW website

  • Participants in CODI-DW training programmes, workshops, or events

  • Subscribers to newsletters or updates

  • Individuals contacting CODI-DW via forms or email

  • Partners, collaborators, and institutional stakeholders

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This policy does not cover third-party websites linked from our website.

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3. Information We Collect

We may collect the following categories of information:

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3.1 Personal Information (Provided Voluntarily)

  • Name

  • Email address

  • Organisation or institutional affiliation

  • Country or region

  • Professional role or interest area

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Any information submitted via contact forms, registration forms, or surveys

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3.2 Technical & Usage Information (Collected Automatically)

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  • IP address (anonymised where possible)

  • Browser type and device information

  • Pages visited and time spent on the website

  • Referral sources

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This data is used solely for security, analytics, and service improvement purposes.

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4. Purpose of Data Collection

CODI-DW collects and processes data only when necessary and for legitimate purposes, including:

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  • Delivering educational and training services

  • Managing programme registrations and communications

  • Responding to enquiries and requests

  • Improving website functionality and user experience

  • Ensuring platform security and integrity

  • Supporting research, reporting, and impact evaluation (aggregated and anonymised where possible)

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CODI-DW does not sell, rent, or trade personal data.

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5. Legal Basis for Processing (GDPR)

Where applicable under GDPR, data processing is based on:

 

  • Consent – when you voluntarily provide information

  • Legitimate interest – for educational delivery, outreach, and platform security

  • Legal obligation – where required by law

  • Contractual necessity – for participation in programmes or collaborations

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6. Data Storage & Security

CODI-DW takes appropriate technical and organisational measures to protect personal data against:

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  • Unauthorised access

  • Loss or misuse

  • Alteration or disclosure

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Access to personal data is restricted to authorised personnel only. Data is stored securely and retained only for as long as necessary to fulfil its intended purpose or meet legal requirements.

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7. Data Sharing & Third Parties

Personal data is shared only where a valid legal basis under Article 6 GDPR applies and strictly for specified purposes.

Service providers act solely as data processors under Article 28 GDPR and process personal data exclusively on our documented instructions.

Where data is shared with institutional partners acting as joint controllers, respective responsibilities are defined in accordance with Article 26 GDPR.

Data may be disclosed to public authorities only where required by applicable law.

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8. International Data Transfers

Personal data is processed within the European Union / European Economic Area (EU/EEA).

Where, in exceptional circumstances, personal data would be transferred outside the EU/EEA, such transfer will take place only in compliance with Chapter V of the General Data Protection Regulation (GDPR), and subject to appropriate safeguards, such as an adequacy decision of the European Commission or Standard Contractual Clauses approved by the European Commission.

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9. Cookies & Analytics

The CODI-DW website may use cookies or similar technologies to:

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  • Enable essential website functionality

  • Analyse site traffic and usage patterns

  • Improve content relevance and user experience

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You may manage or disable cookies through your browser settings. Disabling cookies may affect certain site features.

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10. Your Rights

Depending on your jurisdiction, you may have the right to:

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  • Access your personal data

  • Correct inaccurate or incomplete data

  • Request deletion of your data

  • Restrict or object to data processing

  • Withdraw consent at any time

  • Lodge a complaint with a data-protection authority

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Requests may be submitted using the contact details below.

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11. Children’s Privacy

CODI-DW does not knowingly collect personal data from children under the age of 16 without appropriate consent. If you believe such data has been collected inadvertently, please contact us immediately.

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12. Changes to This Policy

CODI-DW reserves the right to update this Privacy Policy to reflect legal, operational, or technological changes. Updates will be posted on this page with a revised “Last updated” date.

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